IBCA Privacy Policy

 

Summary of this Privacy Notice

This privacy notice explains how the International Braille Chess Association (IBCA)  collects and uses personal data, why we collect it, how it is used, and what processes are in place in respect of personal information.

It provides specific information in relation to these different stakeholder groups:

1. visitors to our websites
2. Chess enthusiasts – people whom we provide services or work with to promote braille chess, or who contribute or participate in our events
3. Stakeholders– people who involved in IBCA initiatives
4. Players and national chess federations/IBCA members
5. donors & well-wishers
6. staff.

 

Introduction

The International Braille Chess Association, IBCA  will protect the privacy of users of our services, and enquirers and visitors to our website, in accordance with the General Data Protection Regulation (GDPR) 2018.

Whenever personal information is given to the IBCA by anyone, they are asked to consent to its collection and use by the IBCA in accordance with this Privacy

Notice. Personal data submitted online to the IBCA will only be passed on to third parties who are directly involved in providing services to the IBCA for the purpose required. The IBCA will not disclose any personal data for any other use, to any other party, unless we are obliged to do so by law.

The IBCA is committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place physical, electronic and managerial procedures to safeguard and secure the information we collect online.

 

Your Rights and Preferences

The legal basis for processing your personal data is your consent, where you have provided this, and otherwise our legitimate interests. In the case of our legitimate interests to process your personal data, we are required to ensure that our interests are balanced against any detriment you may face from our processing.

You have a right to know what information the IBCA holds about you, and to ask us to stop processing your data, provided that the IBCA has no legitimate or legal reason to continue using it.

Under GDPR, you have the right to:

• opt out of specified or all communication with the IBCA
• ask for access to, or correction/deletion, of your data
• have data processing restricted to a particular use e.g. event registration only.

 

Requests to obtain confirmation that your data is being processed in accordance with the regulations, or to request access to your personal data, must be made in writing (via email, letter or fax) and should include:

• your full name, address and contact telephone number
• your player FIDE ID number to help us distinguish your records from other people of the same name
• details of the specific information you require and any relevant dates.

 

If you are a player or member of national federation/ IBCA member, writing to us from an email address that we have on record will help us verify your identity.

The IBCA will respond within 30 calendar days of receipt of the request. You can submit requests via email to contact@ibca-info.org (to be created) or by writing toIBCA president or Secretary

 

Users to our websites

The IBCA website collects data from website visitors for specific purposes that relate to legitimate interests concerning the organisations core activity, as a world- level sports federation with national level federations involved in braille chess activities.

 

How we will use the data

• to communicate and provide services to members, players and all the stakeholders
• to report statistics internally and to regulatory authorities on request
• to measure website performance
• where such storage or access is strictly necessary for the provision of a service requested by the players, members or stakeholders.

 

Links to other websites

The IBCA website may contain links to other websites. We are not responsible for the privacy practices of other sites. We encourage our visitors to be aware when they leave our website and to read the privacy arrangements of other sites that collect or use personal data.

 

Mailing-list

Subscribers to newsletters or email lists may be contacted when we promote IBCA events or programmes that may be of interest. Anyone may at any time request us to stop using their personal data for direct communication purposes via the opt-out included in all emails or by contacting: contact@ibca-info.org

 

 Participants

By submitting an entry or application, you are consenting to your data being held by IBCA portal, on behalf of the International Braille Chess Association, IBCA. Your data will be used for the purposes of dealing with your participation, and to send you relevant information about the event/tournament or IBCA initiatives.

Neither IBCA Portal nor the International Braille Chess Association, IBCA  will pass your details on to any third party. If you wish to remove yourself from the IBCA database please contact IBCA at contact@ibca-info.org

 

What personal information do we hold?

We ask players, members  and stakeholders to provide us with the following data during the registration process or tournament participation:

• name
• date of birth
• gender
• address
• telephone number
• email
• present nationality
• country of permanent residence
• type of visual disability

 

This information is retained in perpetuity on the IBCA portal secure User Information System.

 

What do we use this information for?

The information is used predominantly to support us in communicating with you. Specifically, the information is used to:

• applied to, in accordance with our tournament participation requirements
• enable us to organize calls and communicate with you about your participation in the IBCA events;
• assist with the issue of Confirmations of Acceptance for tournament participation.

We also use the information to monitor, manage  and assess our tournaments/events and players /members registration and service processes,

We also use the information to inform and improve activities that enable greater access to the International Braille Chess Association, IBCA  for all potential blind and visually impaired chess players.

Finally, we use this information to prepare your player record so that we are able to register, communicate  and induct you speedily to the International Braille Chess Association, IBCA   and it’s events.

 

Who do we share this information with?

The IBCA has engaged IBCA portal/website to support us in the registration of players and members. Non-sensitive personal data is shared with IBCA portal (player, member and tournament management system), Which manage communications with international players and organizations up to the point at which the player is registered for event or tournament.

 

What happens if I do not provide this information?

If we do not receive the information that we request during the registration process then we reserve the right not to consider you for IBCA events and activities.